Electronic Submission of Postcript Files

For ICASSP96, 53% of authors submitted their postscript paper electronically, and this number grew to 83% for ICASSP97. Given the rapid growth of the internet, we expect that for ICASSP98 well over 90% of prospective authors will use this method. As in past years, the files included in the CD-ROM will be in the Adobe Acrobat (PDF) format. PDF files generated from a postscript file allow keyword searches and will also offer better quality for both screen viewing and printing. More and more attendees (over 50%) are relying on the Conference CD-ROM to access the papers, so it is important to obtain as many postscript files from authors as possible. If you didn't submit your postscript file in past years, please make an effort to do it this time.

This year we will allow authors to immediately check the status of their submitted postscript files, which sometimes could have errors due to an aborted ftp session or a data transmission error. Our system will automatically convert each incoming postscript file to a PDF file, allowing authors to check not only that the transmission was correct, but also that the conversion to PDF was successful.

To submit a postscript file of your manuscript for ICASSP-98, we ask you to take the following steps:

Create an Electronic Version of your manuscript (full paper):

1. Follow the Paper Preparation Instructions.
2. The file must be in postscript format. If you have problems with postscript files you can check Problems with Postscript Files.
3. Check that the pages are in correct order (NOT reverse order). This is not important if you print it, but VERY important for an electronic document.
4. After generating the file, test it by copying it to your printer, and proofreading the output.
5. Follow the naming conventions for your paper. Your postscript file will be xxxxyyyy.ps, where xxxx is your paper number and yyyy are the 4 alphanumeric letters assigned to you as a password. It is very important that you follow the correct naming conventions for your postscript file or else it will not be recorded. For example use 1356A2F5.ps if your paper number is 1356 and your password is A2F5.

FTP your postscript file - You can do this by using anonymous FTP at our FTP server:

1. ftp icassp98.microsoft.com
2. login: anonymous
   password: yourlogin@yourinstitution
3. cd icassp98/in
4. put xxxxyyyy.ps
5. quit

Check the status of a postscript file - Your postscript file will be automatically converted to a PDF format, which you can print and verify for correctness. If the paper appears to be the way you desire, you will enter "yes" to confirm, so that we will use the electronic version for conference Proceedings and CD-ROM; otherwise, you will enter "no" to inform us that the paper version you mail will be used for conference Proceeding and CD-ROM.

Print 6 copies of your manuscript. Finally, you have to print 6 copies of your paper to submit it to Courtesy Associates, regardless of whether you did electronic submission of your postscript file or not. They are needed for the reviewers, the printer that makes the proceedings, and the company the makes the CD-ROM if your paper needs to be scanned.

Continue to Mailing Instructions.

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