ICASSP '98 Exhibit Rules

These rules and regulations governing the 1998 International Conference on Acoustics, Speech and Signal Processing (ICASSP'98) are supplemental to the EXHIBITOR BASIC TERMS AND AGREEMENTS, and they have been established for the protection of everyone. (The word "management" as used herein shall mean officers, committee members, or employees acting with authority from ICASSP'98).

BOOTH IDENTIFICATION
Absolutely NO company identification may be placed outside the area of the booth. No identification may be placed on posts or pillars adjacent to booths occupied by exhibitors, or on carpeted areas of the aisles beyond the 10' x 10' standard booth limits.
DISTRIBUTION OF SOUVENIRS AND SAMPLES
To achieve greater exposure and attention exhibitors may donate items to be given away in a daily door prize drawing if one is established by the conference management. Souvenirs or samples which have no resale or negotiable value may also be given away. Any distribution must be conducted within the exhibitor's designated booth space.
In all cases, exhibitors planning giveaways of any nature should make arrangement well in advance with the show management, which reserves the right to prohibit the distribution of anything which, in its opinion, is not in keeping with the character of ICASSP '98.
DISPLAY REQUIREMENTS AND RESTRICTIONS
All displays or exhibited materials must be fireproof to conform to Federal, State, and City fire laws. Displays must be self- supporting and nails or screw are not permitted in building floors or walls. Displays must be wholly confined within exhibitor's booth and must not obstruct the clear view of nearby exits or other exhibits.
ALL WIRING ON BOOTHS OR DISPLAY FIXTURES MUST CONFORM TO ASSOCIATION OF UNDERWRITERS AND LOCAL FIRE DEPARTMENT REGULATIONS. (3-WIRE ONLY).

The side of any display cabinet or structure facing a side aisle, or adjacent exhibitor's booth, must be finished or suitably decorated at the expense of the exhibitor erecting or installing such display.

No exhibit may exceed eight feet high and that only within the area extending three feet from the back wall. Maximum height of the displays in the balance of the area is four feet, except that products to stand on the floor may extend higher than this limit, but must be positioned as close to the back wall as possible, to avoid blocking the view of adjoining exhibitors. NOTE PARTICULARLY THAT NO PART OF A SIGN OR SOLID DISPLAY MAY EXTEND HIGHER THAN EIGHT FEET ABOVE THE FLOOR.

NOTE: ANY DISPLAYS NOT CONFORMING TO THE EXHIBIT SPECIFICATIONS OUTLINED IN THESES RULES MUST BE APPROVED BY THE ICASSP '98 MANAGEMENT IN WRITING PRIOR TO THE MOVE-IN DATE.
BOOTH PERSONNEL & ACTIVITIES
With the exception of convenience help, such as secretaries or professional product demonstrators, all booth personnel must be engineers or other REGULAR EMPLOYEES of the company, or its representatives, who are fully capable of explaining the technical aspects of products or processes on display on an appropriate level at the conference.
No exhibitor may advertise or promote any outside activity, such as an open house or separate exhibits wherever located, occurring during the hours ICASSP '98 exhibits are open, or which detracts from the exhibit or convention operations.

Only registered exhibitors may publicly advertise hospitality rooms and only on those bulletin boards provided in the exhibit area.
LIABILITY AND THEFT
Show and hotel management will not be responsible nor liable for injury to the person or property, nor loss of property of exhibitors, their guests, invitees, employees, or agents. Furthermore, the exhibitor agrees to defend or hold harmless ICASSP '98, its directors, employees, and agents from any liability of personal injury and loss or damage to property. EXHIBITORS SHOULD INSURE AGAINST SUCH CONTINGENCIES. Damage to inadequately packed property is exhibitor's own responsibility. If exhibit fails to arrive, exhibitor is nevertheless responsible for the booth rental.
Exhibitors should be on hand to supervise during set-up and dismantling of products, projection equipment and other items of high value. A person assigned booth duty should be required to remain with the exhibit until visitors have left the premises at the closing hour each day.

At move-out, specific arrangement should be made to package or place under lock any items of extremely high value and especially items of general interest such as small instruments, walkie-talkies, high fidelity equipment, projectors, etc.
SUB-LETTING EXHIBIT SPACE
No exhibitor may assign, sublet or apportion any of the space contracted for by him/her or their company.
MATERIALS HANDLING
The handling of exhibitor's material into and out of and within the exhibit buildings shall be at exhibitor's expense. Exhibitor's empty crates, boxes and cartons will be removed from the show area before the opening time of 6 p.m. on May 12.
A 24-hour watchman service, supplied by ICASSP '98, will prevent entry to exhibit areas by anyone not authorized by the building management or ICASSP '98 management, or not wearing proper badge for admission to such areas. A WATCHMAN SERVICE DOES NOT GUARANTEE EXHIBITORS AGAINST LOSS: NEITHER DOES IT IMPLY AN ASSUMPTION OF LIABILITY FOR EXHIBITOR'S PROPERTY BY ICASSP '98.
Any equipment to be removed from the exhibit area during the conference must be authorized by the Exhibit Manager in conjunction with the specific exhibitor.
INTERPRETATION OF RULES
ICASSP '98 management shall have final authority as to the interpretation of these rules and their applications and shall have the authority to establish penalties in the event of violations.
AMENDMENTS TO RULES AND REGULATIONS
ICASSP '98 management reserves the right to amend these rules and regulations or to make additions thereto.
BOOTH ASSIGNMENT PRIORITY
In the event of duplicate application for the same space, priorities will be based on the application postmark date.